MS Office Shortcuts

· Ctrl + Shift + A AllCaps Makes the selection all capitals (toggle)
· Alt + Ctrl + 1 ApplyHeading1 Applies Heading 1 style to the selected text
· Alt + Ctrl + 2 ApplyHeading2 Applies Heading 2 style to the selected text
· Alt + Ctrl + 3 ApplyHeading3 Applies Heading 3 style to the selected text
· Ctrl + Shift + L ApplyListBullet Applies List Bullet style to the selected text
· Alt + F10 AppMaximize Enlarges the application window to full size
· Alt + F5 AppRestore Restores the application window to normal size
· Ctrl+B Bold Makes the selection bold (toggle)
· Ctrl + PgDn BrowseNext Jump to the next browse object
· Ctrl + PgUp BrowsePrev Jump to the previous browse object
· Alt + Ctrl + Home BrowseSel Select the next/prev browse object
· Esc Cancel Terminates an action
· Ctrl+E CenterPara Centers the paragraph between the indents
· Shift+F3 ChangeCase Changes the case of the letters in the selection
· Left arrow CharLeft Moves the insertion point to the left one character
· Shift + Left arrow CharLeftExtend Extends the selection to the left one character
· Rt arrow CharRight Moves the insertion point to the right one character
· Shift + Rt arrow CharRightExtend Extends the selection to the right one character
· Alt + Shift + C ClosePane Closes the active window pane (if you are in Normal View and have, for example, the Footnote pane open)
· Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag is far easier!) ColumnSelect Selects a columnar block of text
· Ctrl +Shift+C CopyFormat Copies the formatting of the selection
· Shift + F2 CopyText Makes a copy of the selection without using the clipboard (press Return to paste)
· Alt + F3 CreateAutoText Adds an AutoText entry to the active template
· Ctrl+ Backspace DeleteBackWord Deletes the previous word without putting it on the Clipboard
· Ctrl + Del DeleteWord Deletes the next word without putting it on the Clipboard
· Ctrl+W, Ctrl+F4 DocClose Prompts to save the document and then closes the active window. (But doesn't intercept the menu command)
· Ctrl + F10 DocMaximize Enlarges the active window to full size
· Ctrl + F7 DocMove Changes the position of the active window
· Ctrl + F5 DocRestore Restores the window to normal size
· Ctrl + F8 DocSize Changes the size of the active window
· Alt + Ctrl + S DocSplit Splits the active window horizontally and then adjusts the split
· Alt + Shift + F9 DoFieldClick Executes the action associated with macrobutton fields
· Ctrl + Shift + D DoubleUnderline Double underlines the selection (toggle)
· Alt R, G DrawGroup Groups the selected drawing objects
· Alt R, I DrawSnapToGrid Sets up a grid for aligning drawing objects
· Alt R, U DrawUngroup Ungroups the selected group of drawing objects
· Ctrl+Shift+F5 (Or: Alt I, K) EditBookmark Brings up the bookmark dialog
· Del EditClear Performs a forward delete or removes the selection without putting it on the Clipboard
· Ctrl+C EditCopy Copies the selection and puts it on the Clipboard
· Ctrl+X EditCut Cuts the selection and puts it on the Clipboard
· Ctrl+F EditFind Finds the specified text or the specified formatting
· F5, Ctrl+G EditGoTo Jumps to a specified place in the active document
· Alt E, K EditLinks Allows links to be viewed, updated, opened, or removed
· Ctrl+V EditPaste Inserts the Clipboard contents at the insertion point
· Alt E, S EditPasteSpecial Inserts the Clipboard contents as a linked object, embedded object, or other format
· Alt + Shift + Backspc EditRedo Redoes the last action that was undone
· F4 EditRedoOrRepeat Repeats the last command, or redoes the last action that was undone (unfortunately, doesn't work for as many commands in Word 2000 as in Word 97 and below, but this is still one of Word's most useful shortcuts, if not the most useful)
· Ctrl+H EditReplace Finds the specified text or the specified formatting and replaces it
· Ctrl+A EditSelectAll Selects the entire document
· Ctrl+Z EditUndo Reverses the last action
· Alt + PageDn (to select to end of column, use Alt + Shift + PgDn) EndOfColumn Moves to the last cell in the current table column
· Ctrl+Shift+End EndOfDocExtend Extends the selection to the end of the last line of the document
· Ctrl+End EndOfDocument Moves the insertion point to the end of the last line of the document
· End EndOfLine Moves the insertion point to the end of the current line
· Shift+End EndOfLineExtend Extends the selection to the end of the current line
· Alt+End EndOfRow Moves to the last cell in the current row
· Alt + Ctrl + PgDn EndOfWindow Moves the insertion point to the end of the last visible line on the screen
· Shift + Alt + Ctrl + PgDn EndOfWindowExtend Extends the selection to the end of the last visible line on the screen
· F8 (press Esc to turn off) ExtendSelection Turns on extend selection mode and then expands the selection with the direction keys
· Alt + F4 (<9>) FileCloseOrExit Closes the current document, or if no documents are open, quits Word. Horrible command, as it makes it a long winded business to quit Word. But there's a simple solution - assign Alt+F4 to FileExit instead.
· Alt + F4 (Word 97) FileExit Quits Microsoft Word and prompts to save the documents (does intercept the menu item, but not the keyboard shortcut, or the x button. An AutoExit macro is usually a better way of intercepting this).
· NOT Ctrl+N!! FileNew Creates a new document or template (brings up the dialog). Note that: Word pretends that Ctrl+N is assigned to FileNew but it isn't, it's assigned to FileNewDefault You can fix this in Word 2000 by assigning Ctrl+N to the FileNewDialog command. In Word 97 the only way to fix it is to create a macro called FileNew (to do this, press Alt + F8, type "FileNew" without the quotes and Click "Create". The macro will automatically contain the code needed to make it work).
· Ctrl+N FileNewDefault Creates a new document based on the Normal template.
· Ctrl+O FileOpen Opens an existing document or template
· Alt F, U FilePageSetup Changes the page setup of the selected sections
· Ctrl + P FilePrint Prints the active document (brings up the dialog)
· Ctrl+F2 FilePrintPreview Displays full pages as they will be printed
· Alt F, I FileProperties Shows the properties of the active document
· Ctrl+S FileSave FileSave
· Alt F, A (or F12) FileSaveAs Saves a copy of the document in a Separate file (brings up the dialog)
· Ctrl+Shift+F Font Activates the Fonts listbox on the formatting toolbar
· Ctrl+Shift+P FontSizeSelect Activates the Font Size drop-down on the formatting toolbar
· Alt + Ctrl + K FormatAutoFormat Automatically formats a document (or sometimes, automatically screws it up)
· Alt O, B FormatBorders
AndShading Changes the borders and shading of the selected paragraphs, table cells, and pictures
· Alt O, E FormatChangeCase Changes the case of the letters in the selection
· Alt O, C FormatColumns Changes the column format of the selected sections (brings up the dialog)
· Alt O, D FormatDropCap Formats the first character of current paragraph as a dropped capital (must select it first)
· Ctrl+D FormatFont Brings up the Format + Font dialog
· Alt + Shift + R FormatHeader-FooterLink Links the current header/footer to the previous section (but does not intercept the button on the Header Footer toolbar)
· Alt O, P FormatParagraph Brings up the Format Paragraph dialog
· Alt O, S FormatStyle Applies, creates, or modifies styles
· Shift + F5 GoBack Returns to the previous insertion point (goes back to up to 3 points, then returns to where you started; this is one of the most useful shortcuts of them all. Also useful when opening a document, if you want to g straight to where you were last editing it)
· Ctrl + > GrowFont increases the font size of the selection
· Ctrl + ] GrowFontOnePoint Increases the font size of the selection by one point
· Ctrl + T
(or drag the ruler) HangingIndent Increases the hanging indent
· F1 Help Microsoft Word Help
· Shift + F1 HelpTool Lets you get help on a command or screen region or examine text properties
· Ctrl + Shift + H Hidden Makes the selection hidden text (toggle)
· Click on it HyperlinkOpen Connect to a hyperlink's address
· Ctrl + M (or drag the ruler) Indent Moves the left indent to the next tab stop
· Alt + Ctrl + M (or Alt I, M) InsertAnnotation Inserts a comment
· F3 InsertAutoText Replaces the name of the AutoText entry with its contents
· Alt I, B InsertBreak Ends a page, column, or section at the insertion point
· Alt I, C InsertCaption Inserts a caption above or below a selected object
· Ctrl + Shift + Return InsertColumnBreak Inserts a column break at the insertion point
· Alt + Shift + D InsertDateField Inserts a date field
· Alt + Ctrl + D InsertEndnoteNow Inserts an endnote reference at the insertion point without displaying the dialog
· Alt I, F InsertField Inserts a field in the active document
· Ctrl+F9 InsertFieldChars Inserts an empty field with the enclosing field characters
· Alt I, L InsertFile Inserts the text of another file into the active document
· Alt I, N InsertFootnote Inserts a footnote or endnote reference at the insertion point
· Alt + Ctrl + F InsertFootnoteNow Inserts a footnote reference at the insertion point without displaying the dialog
· Ctrl + K InsertHyperlink Insert Hyperlink
· Alt I, D InsertIndexAndTable s Inserts an index or a table of contents, figures, or authorities into the document
· Alt + Ctrl + L InsertListNumField Inserts a ListNum Field
· Alt + Shift + F InsertMergeField Brings up a dialog to insert a mail merge field at the insertion point. (It does not intercept the button on the Mail merge. toolbar)
· Ctrl + Return InsertPageBreak Inserts a page break at the insertion point
· Alt + Shift + P InsertPageField Inserts a page number field
· Ctrl + Shift + F3 InsertSpike Empties the spike AutoText entry and inserts all of its contents into the document
· Alt + Shift + T InsertTimeField Inserts a time field
· Ctrl + I Italic Makes the selection italic (toggle)
· Ctrl + J JustifyPara Aligns the paragraph at both the left and the right indent
· Ctrl + L LeftPara Aligns the paragraph at the left indent
· Down arrow LineDown Moves the insertion point down one line
· Shift + down arrow LineDownExtend Extends the selection down one Line
· Up arrow LineUp Moves the insertion point up one line
· Shift + up arrow LineUpExtend Extends the selection up one line
· Ctrl + F11 LockFields Locks the selected fields to prevent updating
· Alt + Shift + K MailMergeCheck Checks for errors in a mail merge
· Alt+Shift+E MailMergeEditDataSo urce Lets you edit a mail merge data source
· Alt + Shift + N MailMergeToDoc Collects the results of the mail merge in a document
· Alt Shift + M MailMergeToPrinter Sends the results of the mail merge to the printer
· Alt + Shift + I MarkCitation Marks the text you want to include in the table of authorities
· Alt + Shift + X MarkIndexEntry Marks the text you want to include in the index
· Alt + Shift + O MarkTableOf-
Contents Entry Inserts a TC field (but it is far better to use Heading Styles to generate your Table of Contents instead)
· Alt or F10 MenuMode Makes the menu bar active
· Alt + Shift + F11 MicrosoftScript
Editor Starts or switches to Microsoft Development Environment application, allowing you to view the HTML/XML source code that would be behind the document if it were in ..php format (or that is behind it if it already is in .php format).
· Alt + Ctrl + F1 MicrosoftSystem
Info Execute the Microsoft System Info Application
· F2 MoveText Moves the selection to a specified location without using the clipboard (press Return to execute the more)
· Tab NextCell Moves to the next table cell
· F11 NextField Moves to the next field
· Alt + F7 NextMisspelling Find next spelling error
· Alt + down arrow NextObject Moves to the next object on the page
· Ctrl + F6 NextWindow Switches to the next document window, equivalent to selecting a document from the Window menu.
· Ctrl+Shift+N NormalStyle Applies the Normal style
· Ctrl + 0 OpenOrCloseUp
Para Sets or removes extra spacing above the selected paragraph
· F6 OtherPane Switches to another window pane in Normal View (for instance, if you have if you have a Footnotes pane open in Normal view and want to switch to the main document and back without closing the pane).
· Alt + _ OutlineCollapse Collapses an Outline in Outline View by one level
· Alt+Shift+rt arrow OutlineDemote Demotes the selected paragraphs one heading level
· Alt + + OutlineExpand Expands an Outline in Outline View by one level
· Alt+Shift+down arrow OutlineMoveDown Moves the selection below the next item in the outline
· Alt+Shift+up arrow OutlineMoveUp Moves the selection above the previous item in the outline
· Alt+Shift+left arrow OutlinePromote Promotes the selected paragraphs one heading level
· Alt + Shift + L OutlineShowFirstLin e Toggles between showing the first line of each paragraph only or showing all of the body text in the outline
· Ins Overtype Toggles the typing mode between replacing and inserting
· PgDn PageDown Moves the insertion point and document display to the next screen of text
· Shift+ PgDn PageDownExtend Extends the selection and changes the document display to the next screen of text
· PgUp PageUp Moves the insertion point and document display to the previous screen of text
· Shift + PgUp PageUpExtend Extends the selection and changes the document display to the previous screen of text
· Ctrl + down arrow ParaDown Moves the insertion point to the beginning of the next paragraph
· Shift + Ctrl + down arrow ParaDownExtend Extends the selection to the beginning of the next paragraph
· Ctrl + up arrow ParaUp Moves the insertion point to the beginning of the previous paragraph
· Shift + Ctrl + up arrow ParaUpExtend Extends the selection to the beginning of the previous paragraph
· Ctrl+Shift+V PasteFormat Applies the previously copied formatting to selection
· Shift + Tab PrevCell Moves to the previous table cell
· Shift + F11 PrevField Moves to the previous field
· Alt + up arrow PrevObject Moves to the previous object on the page
· Ctrl + Shift + F6 PrevWindow Switches back to the previous document window
· Sfift+F4 RepeatFind Repeats Go To or Find to find the next occurrence
· Ctrl+Spacebar ResetChar Makes the selection the default character format of the applied style
· Ctrl+Q ResetPara Makes the selection the default paragraph format of the applied style
· Ctrl +R RightPara Aligns the paragraph at the right indent
· Ctrl + * ShowAll Shows/hides all nonprinting characters
· Alt + Shift + A ShowAllHeadings Displays all of the heading levels and the body text in Outline View
· Ctrl + < ShrinkFont Decreases the font size of the selection
· Ctrl + [ ShrinkFontOnePoint Decreases the font size of the selection by one point
· Ctrl + Shift + K SmallCaps Makes the selection small capitals (toggle)
· Ctrl + 1 SpacePara1 Sets the line spacing to single space
· Ctrl + 5 SpacePara15 Sets the line spacing to one-and-one- half space
· Ctrl + 2 SpacePara2 Sets the line spacing to double space
· Ctrl + F3 Spike Deletes the selection and adds it to the "Spike" AutoText entry (which allows you to move text and graphics from nonadjacent locations)
· Alt + PgUp StartOfColumn Moves to the first cell in the current column
· Ctrl+Shift+Home StartOfDocExtend Extends the selection to the beginning of the first line of the document
· Ctrl +Home StartOfDocument Moves the insertion point to the beginning of the first line of the document
· Home StartOfLine Moves the insertion point to the beginning of the current line
· Shift+Home StartOfLineExtend Extends the selection to the beginning of the current line
· Alt+Home StartOfRow Moves to the first cell in the current row
· Alt+Ctrl+PgUp StartOfWindow Moves the insertion point to the beginning of the first visible line on the screen
· Shift+ Alt+Ctrl+PgUp StartOfWindow-
Extend Extends the selection to the beginning of the first visible line on the screen
· Strl + Shift + S Style Activates the Style drop-down on the Formatting toolbar
· Ctrl + = Subscript Makes the selection subscript (toggle)
· Ctrl + + Superscript Makes the selection superscript (toggle)
· Ctrl + Shift + Q SymbolFont Applies the Symbol font to the selection
· Alt A, F TableAutoFormat Applies a set of formatting to a table
· Alt A, H TableHeadings Toggles table headings attribute on and off
· Alt + click (Alt + drag to select several) TableSelectColumn Selects the current column in a table
· Click in left margin TableSelectRow Selects the current row in a table
· Alt + double-click TableSelectTable Selects an entire table
· Alt + Ctrl + U TableUpdateAuto
Format Updates the table formatting to match the applied Table Autoformat settings
· Shift + F9 (Alt + F9 toggles all field codes on or off) ToggleFieldDisplay Shows the field codes or the results for the selection (toggle)
· Alt T, C ToolsCustomize Allows you to customizes the Word user interface (menus, keyboard and toolbars) and store the customizations in a template (defaults to Normal.dot, so be careful!)
· Alt + F8 ToolsMacro Runs, creates, deletes, or revises a macro
· F7 ToolsProofing Checks the spelling and grammar in the active document
· Ctr.l + Shift + E ToolsRevision-MarksT ogle Toggles track changes for the active document
· Shift + F7 ToolsThesaurus Finds a synonym for the selected word
· Ctrl+U Underline Formats the selection with a continuous underline (toggle)
· Ctrl + Shift + T(or drag the ruler) UnHang Decreases the hanging indent
· Ctrl + Shift + M(or drag the ruler) UnIndent Moves the left indent to the previous tab stop
· Ctrl+Shift+F9 UnlinkFields Permanently replaces the field codes with the results
· Ctrl + Shift + F11 UnlockFields Unlocks the selected fields for updating
· F9 UpdateFields Updates and displays the results of the selected fields
· Ctrl + Shiift + F7 UpdateSource Copies the modified text of a linked file back to its source file
· Hover over comment ViewAnnotations Show or hide the comment pane
· Dbl-click the endnote reference ViewEndnoteArea If in Normal View, opens a pane for viewing and editing the endnote (toggle). If in Page/Print Layout View, switches from the body text to the endnote or vice versa
· At + F9 ViewFieldCodes Shows the field codes or results for all fields (toggle)
· Dbl-click the footnote reference ViewFootnoteArea If in Normal View, opens a pane for viewing and editing the footnote (toggle). If in Page/Print Layout View, switches from the body text to the footnote or vice versa.
· Alt V, F ViewFootnotes If in Normal View, opens a pane for viewing and editing footnotes and endnotes (toggle). If in Page/Print Layout View, switches from the body text to the footnotes/endnotes or vice versa.
· Alt V, H ViewHeader Displays header in page layout view
· Alt V, N(or Alt + Ctrl + N) ViewNormal Changes the editing view to normal view
· Alt V, O(or Alt + Ctrl + O) ViewOutline Displays a document's outline
· Alt V, P(or Alt + Ctrl + P) ViewPage Displays the page more-or-less as it will be printed, and allows editing (In Word 2000 the menu item is called Print Layout, but fortunately the command hasn't changed.
· Alt + F11 ViewVBCode Shows the VB editing environment (Tools + Macro + Visual Basic Editor)
· Alt + left arrow WebGoBack Backward hyperlink (useful if you clicked on a page number hyperlink in the table of contents and then want to return to the TOC)
· Alt + rt arrow WebGoForward Forward hyperlink
· Alt W, A WindowArrangeAll Arranges windows as non-overlapping files
· Ctrl + left arrow WordLeft Moves the insertion point to the left one word
· Shift + Ctrl + left arrow WordLeftExtend Extends the selection to the left one word
· Ctrl + rt arrow WordRight Moves the insertion point to the right one word
· Shift + Ctrl + rt arrow WordRightExtend Extends the selection to the right one word
· Ctrl + Shift + W WordUnderline Underlines the words but not the spaces in the selection (toggle)

Shortcut Keys